“Amateurs sit and wait for inspiration, the rest of us just get up and go to work.”

Stephen King

One strategy for improving at something is to have data, information, to help develop an understanding of what you are doing. When it comes to writing there are numerous metrics that I use to look at what I’m doing. One of those is simply tracking the time that I spend on writing and related tasks. For that purpose I’ve started using an app Timeular and it’s eight-sided tracker.

​

The Software

The software makes Timeular work. Without it the tracker is nothing more than an oversized eight-sided die exiled from Dungeons & Dragons. Of course the tracker is more than that, but I’ll come back to it later.

The core functionality is with the software. It is a cross-platform application that tracks your work on different projects or categories of work (all depending on how you use it). Run it on the desktop or your phone.

Spaces

Timeular is divided into spaces. Your personal space and spaces for teams or other collaborations. I’m not using that functionality right now, so I’m only going to talk about the personal space. This is where you create your various projects or categories. I use it to track categories of work. Right now those are:

• Artwork
• Editing
• Emails
• Marketing
• Publishing
• Studying / Reading
• Website
• Writing (Fiction)
• Writing (Other)

Each of these can be assigned to a face on the tracker. It isn’t required, you can start tracking time on any of them within the app.

Details

Since I’m using broad categories, I use tags to track specific projects. These are hashtags that Timeular remembers. Simply type the ‘#’ in the notes field and type the tag. Next time you can select it from the drop-down list after a few keystrokes. You can add other notes within the field, and ‘@’ people as well in a collaborative environment.

Tracker

So you have the app set up with projects or categories. There’s a simple switch button to add those to a particular face on the tracker. This is the fun part.

The tracker comes with stickers and a pen to customize each face—I plan to refresh mine soon with new stickers.

To start tracking, simply put the tracker on the desk with face up that you’re working on.

Switching tasks? Turn the tracker to a new face.

It’s a simple and effective way to bring the task tracking and focus into a physical object. It makes starting or stopping a task a visible and physical action. If you stop tracking, you put the tracker back on its base, balanced on the pointy end.

The tracker communicates via bluetooth to your computer or phone. The app tracks the time spent on the task, then syncs that to the cloud servers so that the same data is available on whichever device you’re using.

The current generation tracker is rechargeable with a c-type USB connection (just like my phone) which makes it handy to rechange. It lasts several days (at least) for me.

Reporting

Whether tracked with the tracker or directly in the apps, time is recorded and you can use the reporting features to analyze how much time you’re spending by project, category, or hashtag. For example, I’ll track novels with a #title hashtag as well as #novel within my Writing Fiction category. That lets me see time spent writing fiction, spent on writing novels, or spent on a specific novel.

I also record the word counts for each session in the notes, so I can always go back and see what I worked on in any particular writing session.

Target

Recently, Timeular added a weekly target to the mix. You can set a target amount of time and Timeular will show how you’re doing meeting that goal. You can select which activities are included in meeting that goal.

My Use

I can track words written, pages edited, or projects published. Timeular adds time-tracking regardless of where I am. I can track writing time while I’m working on my Freewrite at a state park or a break at work. When I’m out I don’t take the tracker with me. Instead I use the app on my phone.

The reports and information collected allow me to see patterns in my work. I can see what times and days are my best. How much time I spend on different categories. Timeular also emails a weekly summary.

The tools in the reporting section allow you to view different time periods, filter, and explore what you’ve done in the past. It can be a surprise sometimes to see how much or how little time is actually spent on some tasks. Timeular helps me see what I’ve done so I can plan what to do in the future.

“The first draft is just you telling yourself the story.” – Terry Pratchett

I’ve used Novlr since October 2015. Not always consistently, but I’ve come back to it this year following the Novlr 3.0 release back in December 2019. It brought a bunch of big changes that I wanted to touch on along with how Novlr 3.0 fits into my process.

Look and Feel

A big part of the 3.0 upgrade was to the look and feel of Novlr. It is a lovely distraction-free writing program. The environment is carefully designed to provide an excellent writing experience. Your novel text is the main thing on the screen. I really appreciate the fact that it remembers your location in the book so you’re instantly right back to where you were working.

With focus mode turned on everything else fades away as you’re writing, leaving you with nothing but the text. If you’ve got your browser in full screen then that’s all that you see. It’s a nice effect that hides the panels and status bar until you move the mouse.

The Novlr screen also leaves a healthy margin at the bottom of the screen so you’re not typing right on the very bottom of the window all the time. It’s typewriter scrolling and another feature that makes writing in the program enjoyable. There’s a lot of thought put into the design of Novlr.

Panels

The panel on the left shows your chapters or scenes and notes files. Scenes or chapters can be dragged to reorder them or to add scenes to a chapter, for example, indented. There’s an option to include chapter numbers automatically and any scenes in a chapter are numbered with a decimal, i.e., 3.1, 3.2, etc.

The notes section provides an option to create files for research, character sheets, or whatever else you want to take notes on.

Use the panel on the write to change options for the writing screen. That includes themes, paragraph indents, font, and what controls show in the formatting toolbar. At a top it has a link to the Novlr dashboard.

Dashboard

The Novlr dashboard is where you’ll create and manage your novels, view analytics, set goals, set up integrations with other cloud services, or export your novel in a variety of formats including epub. Novlr also has a learning tool built in which currently offers a course “Tim Clare’s Couch to 80K.”

I’m not going to spend a lot of time going over every screen in the dashboard as it’s pretty self-explanatory. As with the chapter panel, Novels can be dragged to reorder the display. It’s the little things that sometimes matter and that’s one I appreciate. In a previous version the novels were in the order created, which meant scrolling down to get to your latest book. Much better now.

I do want to touch on goals and word counts in Novlr.

Novlr currently lets you set a daily goal and a monthly goal. It’ll also track your streak if you achieve your goal over multiple days. The Analytics tab provides additional information about your writing habits.

Because of how I use Novlr, the goals and analytics don't work well for me. Nothing wrong with the features—I just don't use the app how it's designed.

How I Use Novlr

My writing process evolves and changes over time. Since getting the Freewrite, I prefer to write on it. It’s quick, responsive, and distraction-free. Novlr does a good job with that except that it is in a web browser, either on a desktop or mobile phone. That makes it very handy if you want to write on those devices. I don’t.

Instead I use Novlr for subsequent drafts. After finishing the first draft of a scene on the Freewrite, I open the Word document and copy the text into Novlr. Key formats like italics are retained in the process. If I remember, I try to do that each day after writing so that the Novlr copy of the the book is current.

This is how I can cycle through the book while working on the Freewrite. I can open my Novlr copy and read over previous work and make any corrections needed. It also gives me yet another backup of the book so I always have multiple backups.

Speaking of backups, Novlr also has automatic backups and versioning. View other versions by clicking the arrows icon in the status bar.

I’m writing my current book in individual scene files. Later, I’ll go through the book in Novlr and create chapters, adding scenes to the chapters to create the final structure for the book.

Working with someone else? In “Manage Novels” on the dashboard (or the Novels tab), click the share button to send them a link to view your book.

You’ve also got options here to export the book as a .docx, .pdf, or .odt files. This is different than the Publishing section which creates an e-book (.epub) file that can include cover art of your novel. Oddly, the .epub export doesn’t have the same options as export, which allows you to choose whether or not to include notes or show sub-chapter headings. I’m not sure why the .epub format is in the publishing tab instead of simply as another format option in export. It does have a couple metadata fields (author, subtitle) and the cover art option, but those could be document properties in the other formats so it doesn’t make much sense. And the lack of being able to exclude the notes and sub-chapter headings makes the .epub less useful.

I think at this point it’s a basic start that will probably be enhanced in the future. I’d recommend simply having export and offer more control over what gets exported. And for .epub I’d recommend including other key metadata fields like identifier, publisher, and description. Controls to format the CSS for the .epub would also be nice and could make Novlr more effective it it produced clean .epub files. Integrated validation would also be nice. Novlr’s focus is on writing, not being an e-book editor, but it could be improved to create a useable .epub file.

All that aside, I’m using the Word export format to produce a document. Then I print the book out and go back over it with pen in hand. I find looking at the printed page and reading over it that way very helpful. Once I have my changes, I make those corrections back in Novlr before producing the final copy for the next steps in publishing the book.

Final Thoughts

Novlr has come a long ways since it started back in 2013. It’s created by writers with user-driven features. It’s $8.33/month if paid yearly, or $10/month if paid monthly. With mobile support and ongoing improvements, it’s a good choice for writers who want a program dedicated to writing novels (or short fiction).

“If there's a book that you want to read, but it hasn't been written yet, then you must write it.”

– Toni Morrison

I use a variety of tools to organize my time and tasks. One of those is Trello, the popular list / Kanban tool. There are many use cases for the popular tool. Writers have used to it organize and plan novels, track the development of projects, organize marketing campaigns, and much more.

I first started using Trello regularly while pursing my master’s degree. This is a short look at how I’m currently using the tool for my writing.

Scheduling Writing Projects

With multiple book series and a plan to write several books per year, one of my favorite boards is my Novel Writing Plan (pictured above)

It’s a simple board with lists labeled for each year (currently 2020-2024), a list for series, and a final list for ideas.

Recent improvements to cards in Trello makes it possible to create full-color cards that can serve as headers to divide a list into sections. For each of the lists I have three headers defined:

• Writing – section that lists current WIP
• Planned – section for planned projects
• Finished – section for completed projects

Within each section I have cards for the individual novels. These include the title, custom fields for estimated word count and series, and genre labels.

This structure makes it easy to drag cards around to play with the order and number of novels to write each year. My current ambition is to complete six novels per year, averaging two months per book. Generally I plan to write new books in existing series and sometimes introduce books in new series.

This structure allows me to see basically five years of planned books at a glance. If I want to change the order I can easily drag and drop the cards. I don’t have due dates assigned to any of the cards.

Card Links

Each of the novel cards is connected back to the series card in that list. The series card includes information about the series, including a checklist of the planned titles. In some cases I have a lot of titles already mapped out for a series, in others I only have placeholders right now.

Powerups on Trello cards add additional features. I’m using one for the custom fields. This extension makes it possible to have fields for the word count, series, whatever else you might want, and options to show it on the front of the card or not.

Tracking Submissions

Another board I created features lists of short story markets. Each magazine gets its own list. The first card shows the cover art of the magazine and contains information about the guidelines, submission links, and a checklist of stories submitted to the magazine.

The first list in the submission board is an outbox with cards for each short story I’m currently submitting for publication. When submitting a story, I drag the story card to the market and add a comment with the submission details and cover letter text used. Each story card also has its own checklist with the markets where I’ve submitted the story.

Additional Features

Trello now offers templates, automation features, many integrations, and collaboration features. It’s available across platforms, web, and mobile.

I primarily use Trello boards to create visual overviews for my planning with more specialized tools for specific needs, such as Plottr for outlines and the Freewrite and Novlr for writing. You could use Trello for all of that if you wanted. It’s certainly flexible enough, especially with the many extensions available.

Export

Trello offers some features to print or export your boards, including export to JSON. Although great for someone used to working with the data format, you might prefer using an extension like Board Export which exports to Excel, CSV, and PDF formats.

“Story is honorable and trustworthy; plot is shifty, and best kept under house arrest.”

Stephen King

I enjoy writing into the dark. I like discovering my story through my characters. I've written books with nothing but a title and a vague concept, having fun the whole time. Or at least most of the time.

Every writer is different. I'm not a writer that sits down and plans out a book down to detailed beats before writing it. If it works for you, that's great. Use what works. No matter what your style of writing, I think that Plottr 2.0 can help.

Creating Visual Timelines

Let's get clear right at the start: Plottr isn't Scrivener and isn't trying to be Scrivener. It isn't trying to be the application that you use to write your novel. It is focused on a few areas of writing a novel.

• Creating visual timelines of plot points.
• Capturing your notes for the book.
• Reviewing and exporting an outline.

The first point, creating visual timelines, drew me to the program. I wanted something that I could simply and visually lay out timelines for different characters. I could use a bunch of different tools for the job. Anything from Scrivener to creating the timeline in InDesign or Illustrator. But I wanted it to be easy. I didn't want to spend a lot of time on it. 

And I didn't want to program it myself.

Cameron Sutter did it instead. He created a program with versions across platforms that makes it easy to create the timelines. Click to add a heading (such as a character name, chapter, scene, etc.). Then click to create cards. Each card can be opened to add additional text and details.

The resulting timeline can be viewed horizontally or vertically, toggling between views. You can filter it, export it, and view it all in an outline mode.

Horizontal timeline showing hover text.

Vertical timeline

Edit card view

Story Bibles and Notes

Additionally, Plottr provides sections for notes, characters, and places. This provides a place to note all those details that come up about a character. You can add pictures, custom fields, and then attach those characters and places to the cards created on the timeline.

All of those details can be export along with the outline and used in Word, Scrivener, or other programs.

How I'm Using Plottr

As I said, I enjoy writing into the dark. That said, I have written brief notes about books. That can be a couple paragraphs or some notes about what I expect to see in the book. For my current WIP, I created a brief outline. It's entirely subject to change as I write and characters go off in different directions.

What I do then in Plottr, is go back in and fill out the timeline and notes in more detail based on what I've written. By the time the book is finished this gives me a complete outline of the book that I can review. If I discover I skipped something, I can see that and write new material.

It also becomes more useful when writing sequels and a series. In the 2.0 upgrade, Plottr added a series view. Like the timeline for a book, this makes it possible to create a series timeline. I'm excited to work with that and build the outlines and notes for my series.

Story Analysis 

I also plan to use Plottr for story analysis. Basically, after reading for enjoyment, going back over a book or story I enjoyed and outlining it and taking notes with Plottr to study and learn what the author did. Why did that opening catch my attention? What is it about the character that I like? Besides helping me with my own books and series, Plottr can serve as a study tool to help me continue to grow and learn as a writer.

I don't have a computer. A computer's a typewriter. I already have a typewriter.

– Ray Bradbury

I don't know if Mr. Bradbury would approve of a Freewrite or the forthcoming Traveler. I've written about both before and thought it was a good time to revisit and kick off this series of blog posts about the tech tools I use in my toolbox. It isn't necessary to read those earlier posts, but you can read about the Traveler or my earlier experience with the Freewrite.

What is a Smart Typewriter?

Astrohaus billed the Freewrite as a “smart typewriter” when it launched the first Kickstarter campaign back in 2014. The idea was a distraction-free tool for writers. Similar in some respects to earlier devices from Alphasmart but upgraded with an e-ink screen, high-quality keyboard, and cloud-syncing capabilities. Unlike a computer, or even a word processor, the Freewrite aims to do one thing only: write. 

This focus on distraction-free writing means that the Freewrite lacks editing capabilities. It isn't an oversight. It's a deliberate design decision to keep you moving forward on your document. No spell check or grammar check to distract you. No way to go back and edit what you've written short of deleting the words. At first it feels incredibly strange but then it becomes very freeing when you realize that all of those distractions are gone.

The Freewrite does support paging back over what you've written. You can read over what you wrote and instantly begin writing by starting to type. 

How I use the Freewrite

As with any good writing device, the Freewrite supports different keyboard layouts. You can't see it looking at the picture of my Freewrite above, but I use the Dvorak keyboard layout when I write. A standard Freewrite comes with white keys labeled with the letters like you're used to seeing. Personally, I think that doesn't help people be better typists. Switching to a different layout like Dvorak means most of the labels are useless. Replacing the keys with a blank key set is even better.

I purchased the blank keys when I purchased my Freewrite. I like the clean look of the device with the black keys and no labels. I kept the red special keys instead of going entirely black.

The Freewrite has two switches on either side of the screen. The one on the left switches between folders, A, B, and C. The one of the right controls the Wi-Fi. A large round red power button turns the Freewrite on and off. It’ll also shut off automatically if you’re not writing.

I use the A folder for my primary project, typically the novel that I’m writing. The Freewrite instantly switches to your current document in the folder you select. You can use a keyboard shortcut to move between files within the folder.

I write my current scene or chapter in the active file. When I get to the end of that scene or chapter, I hit the red keys to create a new document, type the name as the first line, and continue to write. Behind the scenes the Freewrite syncs my work automatically to their Postbox service and to Dropbox.

If I don’t have a connection it’ll sync once it reconnects.

Back at my computer, I open the Word-compatible file, copy the contents, and paste it into Novlr, a web-based writing app. That’s where I’ll do my initial edits and organize scenes and chapters. I’ve written about Novlr before, and will be writing a new post about the new Novlr 3.0 version.

Secondary work is written in the B folder. I use the C folder for everything else.

I find the Freewrite a joy to use. I push the button and it is exactly where I stopped the last time I was writing. No waiting for applications to launch, opening files, scrolling to the end, or any of that.

And no distractions.

I can write anywhere. The Freewrite isn’t exactly light, however, or slim in its design. It is portable—it even has a handle—but not the easiest device to pack around. Not that it stops me! But that’s what the Traveler is meant to address.

Traveler: Simply Write Wherever You Go

The Traveler is the portable Freewrite. If you check out the Indiegogo page it'll suggest that the Traveler will ship in July. It won't. If things go well, it might ship before the end of the year. This is a rage-inducing fact for many backers and those that have preordered the Traveler.

The project launched in October 2018. It may ship by October of this year. The production has faced its share of challenges with manufacturers in China, a pandemic, and other setbacks common in projects like this creating novel, niche hardware.

If you want to feel safe about ordering a Traveler, wait until it’s out.

I backed the project as soon as it launched. It’s very nearly the ideal device that I imagined when thinking of the writing tool I wanted. It works pretty much the same as the Freewrite, with some software improvements planned. It syncs with Postbox, so you can write on the Traveler, come home and continue writing on your Freewrite (if you have both). Because of the design of the Traveler keyboard, I won’t be able to do the trick of replacing the keys for a blank keyboard. I’ll live.

I understand the reasons for the frustrations expressed in comments on the page, but it really doesn’t bother me. I backed the project understanding the risks. I’ve followed the updates and continue to look forward to the day when I can take the Traveler on the road, dramatically decreasing my load, and use my Freewrite at home.

The Right Tech?

The Freewrite is carefully designed for the writer who wants a distraction-free experience. 

It succeeds in eliminating even minor distractions that you don’t normally think about (such as navigating to get back to where you were last working on a project). It’s not going to save you on its own. You still need to focus enough to use the Freewrite. That’s something else I’m going to post about in the weeks ahead. I talk to you again.

I’ve been working out my plans for 2019 over the past few days, starting to drill down on specifics. My brain wants to do everything—even when it doesn’t make sense. I’ll get a new idea and immediately want to jump on it. That’s set me back at times. I think I’ve finally settled on four priorities within my control.

Astrohaus, the company behind the Freewrite, launched a new crowd-sourcing campaign today for the Traveler. The e-ink writing laptop, billed as the ultimate distraction-free writing tool reached its funding goal in less than 30 minutes. At the time I'm writing this, the campaign is at 324% funding.

I wrote about setting up a Scrivener laptop as a dedicated writing tool. A dedicated, zero-distraction tool for writing can be a big boon for productivity. Unfortunately, it's easy to give in to distractions on such a device. It's the matter of a moment to open a web browser or other applications. The Traveler looks to be just what I've wanted since first holding an e-ink ereader.

Does it hold up to my hopes? I can't know for sure. Let's take a look at what the Traveler offers.

What is the Traveler?

The Traveler is the successor to the Freewrite Smart Typewriter. The Freewrite is billed as the distraction-free writing tool. It features:

• Mechanical keyboard switches
• An e-ink display—viewable in sunlight
• Long battery life
• Internal storage and cloud-sync

Freewrite – the smart typewriter

The Freewrite met most of the features I wanted in a dedicated writing tool. Except the form factor. I wanted something smaller and more portable.

The Traveler builds off the success of the Freewrite. It expands on the strengths of the Freewrite with a new more portable design. 

Creating the Ultimate Writing Tool

Before I saw the Traveler, I had imagined what I'd like in a writing tool. I wanted a compact, clamshell sort of device. E-ink, long battery life, and a plain text file format (with markdown support) that I could easily use with other programs. I wanted it dedicated to writing. I wanted it to work offline but have the ability to sync to cloud storage solutions. In my thoughts about the ideal device, I called it the Write Away. Maybe that's groan-worthy, but I liked the name. 

Laptops are more complicated. Wake them up, launch applications, shut off distractions, and make sure you don't use them somewhere with too much sunlight or you can't see the screen. Looking into a computer screen all day increases your exposure to blue light.

I wanted something simple. Something that I could use for first drafts without distractions.

Get short stories for $1/month

Support my transition to full-time writer by becoming a patron now. Get immediate access to released stories. Upgrade for additional rewards including early access, novels, and more!

The Traveler Realizes the Dream

As it turns out, Astrohaus designed a device that fits what I imagined with the Write Away. Spooky, how close their design is, and it's great to see how they've evolved concepts developed with the Freewrite to create the Traveler. The campaign site provides detailed descriptions the features and benefits of using the Traveler. For me, it looks like a dream come true. It might not be for everyone (I've seen comments from people wanting a bigger screen), but to me it looks great.

I can't say that the Traveler is exactly what I imagined—I haven't actually used one yet. The production timeline shows the first batch shipping next year. Even so, I was one of the first ten people to support the campaign. At this point, the Traveler has nearly 600 backers and is approaching 400% funding. I'm looking forward to doing some writing on it next year.

Until then? I'll continue working with my laptop while I picture hanging out in my hammock next summer, a Traveler at hand while I write a new book or story. 

I practice meditation daily. Similarly, I practice writing. I have many different practices. In my last post, I talked about how focusing on the next step can help you be more productive. I've also written about productivity killers faced by writers. One of the big things that makes me feel as if I'm failing at times is the thought of all of the projects and tasks that I'm not getting done. In my meditation practice, I use noting techniques that help me with mindfulness. You can use the same noting techniques in your writing practice (or any other parts of your life).

What Are Noting Techniques?

Enter your text here…

Take a look at the 650s section in a public library and you'll find a selection of time management books. Depending on the focus, you may find additional titles in other sections of the library, e.g., a book with more of a psychology focus might be in the 150s, while you might find some others in the 300s. Take a look, you may find a method that works well for you. For me, one of the key elements is focusing on the next step, that one thing I can do right now to move a project forward.

Overwhelmed? Find the Next Step

With so many possible things to do each day, how do we make progress? It's something that we do automatically in some areas of our life, and struggle in others. Whether as a librarian or as writer, I always have more projects than time. If I start listing them all, it is easy to get overwhelmed. Setting aside major parts of my life, and looking at my writing and publishing career, a few things on my list are:

• Write new books, with titles planned across several current series, new series, and some standalone titles. I have literally dozens of books that I want to write—and that's assuming I don't come up with any new ideas (which happens constantly).
  • Add to that the short stories I want to write.
• Publish new e-books of my backlist and current titles. I've released a couple new editions recently, I'm busy on the next title which is a new release, but I've got about twenty books to do.
  • That doesn't count the print editions in paperback, hardcover, and large print.
• Write this blog, because I enjoy sharing what I'm learning and my journey. I hope it helps you. I know it helps me.
• Update and manage my website, SEO, and the rest of that stuff. 
• Study, learn, and practice to become a better writer. I read constantly, fiction and non-fiction, and continue working on becoming a better writer.

I could go on. That's only a portion of the things on my plate. I want to improve as an illustrator (currently working on getting t-shirt designs). Listing it all out this way makes it sound and feel overwhelming. The fact is, I can't tackle all of that at the same time. At any point, I have to pick the next step, the thing that I'm going to do right now.

Avoiding “Should” When Picking the Next Step

Faced with a long list of projects and things to do, how do you pick the next step? If you struggle with making the decision, it can be daunting. Fortunately, people are generally pretty good at deciding on the next step. We're not so good at handling what we think we “should” do, or how much we “should” be able to get done. Have you ever done this?

• I only wrote 100 words today—I should be able to write much more!
• I know I should work on my book—rather than spending time walking.
• I shouldn't have to give up my time to write—except no one respects my writing schedule. 

No try, and no should. You do a thing or you don't. In my Full Focus Planner, you're encouraged to choose your weekly big three items, and each day you pick your daily big three items. Together they build to help you reach your goals for this quarter and the year. The daily items are the next steps I can take each day. I'll don't try to do them, I do them or I don't. It'd be easy to fall into the notion that I should be able to accomplish those items every day and feel guilty or feel like a failure when I don't. 

Instead, aim for mindfulness when deciding on your next step. Consider your energy levels, your location, and what excites you at the moment when choosing what to do. Have fun!